Features, Leave Management, School Management Software

How To Apply Leaves Using Leave Management System on Vedmarg

How To Apply Leaves Using Leave Management System on Vedmarg

Managing leaves in schools and colleges is a daunting task. But, Vedmarg school management software which is well-known for simplifying school operations has come up with a new module i.e. leave management system.

What Is Leave Management System?

The leave management system provides a seamless experience for both staff & administrators in managing the leaves. Whether it’s for students to apply for leaves, or for teachers to apply for personal leave, or for school administrators to manage approvals, Vedmarg ERP is an ideal solution for all.

In this article, we will explore how to apply for Leaves using the Leave Management System on Vedmarg ERP by following the mentioned steps.

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Apply Leave via Students & Teachers Mobile Application (Android & iOS)

Step 1: The students & teachers can apply for a single day or multiple days leave with their respective student app & teacher app.

Step 2: The user needs to log in to their respective mobile application with their valid credentials. After logging in, the user can go to the ‘Apply Leave’ option on the homepage itself.

Step 3: After clicking on the ‘Apply Leave’ option, you can see the total number of leaves (All Leave Requests) you have applied for till now. Furthermore, You can see the details or filter out all your previously applied leaves with their respective status (Pending, Approved, Rejected).

Note: You will also find this option on the attendance page.

Step 4: In order to raise a new leave request, you need to click on the ‘+’ icon, located on the right bottom of the screen. It will take you to a page where you can apply for your leave:

  1. Firstly, you need to select between ‘Single Day‘ / ‘Multiple Days‘ leaves. leave-management-system-3
  2. Select the date for a single day leave. In case, it’s a half-day leave, you need to check the ‘Half Day Leave’ option. Therefore, you will see 2 options i.e. ‘First Half’ & ‘Second Half’. You can select it accordingly. leave-management-system-3
  3. Select ‘From’ & ‘To’ dates for multiple days of leave.
  4. Select the ‘Leave Type’ from the drop-down menu (Casual/ Sick/ Religious, etc). Leave Type is set by the school, college, or institute.
  5. You need to enter the reason for taking the leave.
  6. You can upload documents/add attachments for medical reports. (Optional)

Note: Your senior can see this while approving or rejecting your leave.

leave-management-system-3

Step 5: Click on the ‘Apply’ button to submit the leave request. After that, you can view the leave you have applied for. You can see some options by swiping it left-to-right.

This is how you can apply for a leave in simple steps using the Vedmarg ERP software.

Note: A notification will be sent to the student/staff for accepting/rejecting the leave if notifications are enabled from the setting.

Leave Settings & Approvals on the Admin Site

Step 1: To access leave settings & leave approvals in Vedmarg school ERP software, you have to visit our website: https://www.vedmarg.com and there is an icon for the user account/dashboard.

Step 2: You can visit the Vedmarg dashboard through this link as well: https://account.vedmarg.com.

Step 3: Go to the ‘Leave’ section in the left sidebar menu after logging into your school management software dashboard. Here you will see 3 options:

  1. All Leave Requests
  2. My Leaves
  3. Settings

Step 4: Firstly, you need to go to the leave settings. Here you will get some default leave type. You can edit them accordingly or you can create a new leave type.

How To Apply Leaves Using Leave Management System on Vedmarg

Step 5: After this, you need to visit the ‘advanced option’ location on the same page. You need to adjust these settings accordingly. You can select Leave Approval or Rejection SMS Templates.

How To Apply Leaves Using Leave Management System on Vedmarg

Step 6: Click on the ‘All Leave Requests’ option. Here you will see the leave requests applied by students & teachers. You can filter out the requests by clicking on the buttons (Pending/ Approved/ Rejected).

Step 7: Click on the ‘blue button’ to view the details of any leave request. Here you will all the information & attachments regarding the leave request.

Leave management system

  1. You need to click on the ‘green button’ and confirm it to approve a leave request.
  2. You can delete a leave by clicking on the ‘red button’ and confirm it.
  3. You can reject a leave by clicking on the ‘yellow button’. But, you have to give a valid reason for rejecting the leave request. The students & teachers can view the reason on their respective mobile apps.

reject a leave by clicking on the 'yellow button'

Step 8: If you have deleted any leave request by mistake, then you can retrieve & restore it by clicking on the ‘Deleted’ option.

Tracking Leave Status in Vedmarg Leave Management Software

The software sends automatic notifications when:

  1. As soon as your leave is approved, you will receive a notification and a text message for it.
  2. If your leave is rejected, you will also get a notification & a text message for it.

Note: You will also get the reason about why your leave got rejected.

HR Leave Software for Schools & Colleges

Vedmarg ERP’s HR Leave Software simplifies the approval process. Approvers can:

  1. View the pending requests for leave from staff.
  2. Access all the details including the date & reasons.
  3. Approve or reject the leave in 1-click.
  4. Add comments for rejecting the leave request.

Benefits of Vedmarg Leave Management System

  1. Better Efficiency: It saves time for both staff and administrators.
  2. Transparency: Real-time tracking ensures absolute transparency in the leave management process.
  3. Accuracy: Remove errors caused by manual paperwork.
  4. Easy UI: The interface is easy to use.

Conclusion: Vedmarg’s Leave Management System is a crucial tool for schools and colleges. Whether you are an administrator or a staff member, it simplifies the leave management process greatly. We are continuously improving Vedmarg. Stay tuned with us for other such important information. Reach out to us at +917500996633 to get all the details.

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