The transport fee management system is a subset of school management software that assists schools in handling and simplifying the transportation department comprehensively. In this article, we are sharing a detailed guide in simple steps that will help you to set up transport fee management using Vedmarg School ERP software application.
What is Transport Fee?
Transport Fee refers to the fee that you pay to the service provider for the transportation or accommodation. In schools/colleges/institutes, the transport fee is very common service and the admin department charges students for transportation. The transportation cost is not fixed because it solely depends upon the fuel prices, routes, kilometres and number of students.
Over the internet, there are various free school management software with source code but if you want to keep your data secured, Vedmarg is the right choice for your school. At Vedmarg, all the data are stored on AWS (Amazon Web Services) servers and end-to-end encrypted.
What is Transport Fee Management?
Transport fee management is the process of managing the transportation fee for providing comfortable pick-and-drop services to the students safely. Transport fee management is a feature of the Vedmarg school management software that helps the schools to collect the transport fee from parents and students digitally.
The manual process of transport fee collection was tedious and time-consuming for the administrators. Technological development is the result that has made the collection process easier and smoother.
The process of automation in transport fee management significantly reduces the chances of errors, mis-understanding of amounts in between admin and students and offers a comprehensive structure for school administrators.
What is the Transport Fee Management System?
The transport fee management System is a module of the Vedmarg School ERP Application that regulates and monitors the entire transport management system of a school/college/institute. In a simple term, transport fee management system is a part of student fee management system.
You can have a separate standalone software application for handling the transportation department that corresponds to your requirements but Vedmarg is a complete school management system with 80+ modules and powerful features that makes everything easy and convenient.
The implementation of cloud-based school ERP system and mobile-based solutions automates the transport fee management operation and provides a fee receipt for validation and future use. Transport fee management
With Vedmarg school application, you can easily track the location of a particular vehicle with a GPS network. A GPS device will be installed on each particular bus of the institution to ensure the safety and well-being of students.
Benefits of School Transport Management System
The transportation module of the Vedmarg school management software/application offers a ton of benefits to schools. Here are some of them:
- It enables the school admins to offer the safest passage of pick-and-drop services to students.
- The admin can easily keep an eye on the location of each vehicle carrying the students.
- The transport module provides the real-time location to the school admins. This keeps them aware of where their students are heading.
- The bus drivers can directly contact the parents and school with the software application.
- The parents will get notifications about the location of the vehicle carrying their child.
- It builds a convincing trust, and credibility of the school in the mind of parents that their ward is safe and protected.
- It establishes strong communication between all the stakeholders.
Types of Transport Fee in Fee Management Software
- Route Wise Transport Fee
- KM Wise Transport Fee
1. Route Wise Transport Fee
Admin or school staff can create transport fee according to different routes. There is no limit of creating routes. All the routes will have no of records and payable amount by the student. Admin/staff can add transport fee to the student’s fee structure by route wise.
2. KM Wise Transport Fee
Vedmarg also facilitates to prepare transport fee as per the Kilometres (KM wise). This will be calculated by determining the number of KM a student will travel by adopting the transportation facility. Admin/staff can choose this option to add the transport fee to the student’s fee structure.
Records in Transport Fee Management Software
A student who has availed the school transportation facility can get this information at his fingertips by downloading the application on his smartphone. A student or a parent does not necessarily have to contact the school for availing these details. The record fields are as follows:
- Vehicle No.: It displays the registered vehicle number (vehicle registration number on number plate).
Steps to Setup Transport Fee Management in Vedmarg (A Detailed Guide):
Step 1: Visit our website: https://www.vedmarg.com and there is an icon for the user account/dashboard.
Step 2: You can go to your dashboard through this link: https://account.vedmarg.com
Step 3: After logging into your school management software dashboard, go to the Fee Section in the left sidebar menu. There you will see the ‘Transport Structure’ option.
Step 4: It will redirect you to the ‘Transport Structure’ page where you can create the transport structure by clicking on the ‘+’ symbol in the upper-left corner.
Step 5: When you click on the ‘+’ icon, you will get a popup with the various fields and you can type a Transport Fee Title name such as ‘Meerut – Route No 1’. After that, enter the vehicle details such as Vehicle No, Vehicle Type, and Vehicle Condition. Now select the route. Enter the driver’s details. Lastly, you add the transport fee according to distance-wise.
Step 6: You can setup multiple fees as per the kilometres by entering the starting and ending KM and add the amount in ‘Fees’ field.
Step 7: You can click on the submit button after creating the transport fee structure.
We are always here to setup your transport fee structure. Just call our team executive and share your transport structure and details with them.
The Transport Fee Management Module of the Vedmarg ERP Application will significantly enhance the security of your students. It also enables the school to track each bus location. Vedmarg ERP will certainly increase the efficiency and productivity of your institution.
In case of any assistance, You can reach out to us at +91-7500996633. Our support team is 24/7 available for any assistance.