Educational institutions like schools, colleges, coaching centres, and others need a reliable solution to manage the entries and exits of students, staff, and visitors. Vedmarg ERP software has introduced its latest feature, the Gate Pass Management System Module. This module ensures that every movement in and out of the institution is well-recorded and documented, enhancing operational excellence.
Important Topics
Setup and Manage Academic Calendar for Schools, Colleges, Institutes
Key Features of the Gate Pass Management System Module
1. Gate Pass Settings: The Gate Pass Module comes with customizable settings, allowing admins to set up security parameters as per the institution’s requirements. Schools and colleges can set up approval processes, and permission levels accordingly for different categories—students, staff, and visitors.
2. Purpose of the Gate Pass Management System Module: You need to add the gate pass’s ‘Purpose Name’. It could be ‘Meeting’, ‘Admission’, ‘Enquiry’, etc.
3. Adding Gate Details: It includes adding the ‘Gate Name’ & ‘Gate Number’.
4. Managing All Gate Passes in One Place: With Vedmarg ERP, institutions can manage all issued gate passes from a centralized dashboard. This includes:
- Creating a new gate pass.
- View & edit previously created gate passes.
- Searching and filtering gate passes.
- Generating & print gate pass reports.
How To Apply Leaves Using Leave Management System on Vedmarg
Steps to Set Up & Create Gate Pass in Vedmarg (A Detailed Guide):
Step 1: Visit our website: https://www.vedmarg.com. There is an icon for the user account/dashboard.
Step 2: You can go to your dashboard through this link: https://account.vedmarg.com.
Step 3: After logging into your software’s dashboard, go to the ‘Gate Pass’ Section in the left sidebar menu. In that section, you will see 4 options, i.e. Gate Pass Setting, Purpose, Add Gate Details, & All Gate Pass. Let’s discuss them one by one.
Step 4: Click on ‘Gate Pass Setting’ to view, access, or edit the gate pass settings.
Step 5 (A): Setup Gate Pass Settings: Admins can set up the system using the following options:
- Select the Number of Copies of the gate pass
- Require Receiver’s Picture (Yes/No)
- Require OTP from Parents (Yes/No)
- Require OTP from Receiver (Yes/No)
- Require OTP from Staff (Yes/No)
- Require Staff Picture (Yes/No)
- Require OTP from Visitors (Yes/No)
- Require Visitor Picture (Yes/No)
(B): Customizing Gate Pass Labels: Different categories have different label requirements for signatures and authorizations:
- For Students: Authority/Principal Sign Label, Class Teacher Sign Label, & Receiver Sign Label.
- For Staff: Authority Sign Label, & Manager Sign Label.
- For Visitors: Visitor Sign Label & Authority Sign Label.
After setting up these settings, click on the ‘Save’ button.
Step 6: Adding the Purpose of the Gate Pass: Admins need to specify the purpose for which the gate pass is being issued. The purpose can be:
- Meeting
- Admission
- Inquiry
- Medical Emergency
- Personal Leave
- Official Visit
- Other
Once the purpose is selected, click on the ‘Save’ button.
Step 7: Adding Gate Details: In this step, you need to input the ‘Gate Name’ and ‘Gate Number’ to ensure proper tracking of entries and exits. It is useful when an institution has multiple gates. Once you have entered the required details, click on the ‘Save’ button.
Step 8: All Gate Pass: To view, edit, modify, or delete previously added gate passes, click on the ‘All Gate Pass’ section. This will redirect you to a page where you can manage existing gate passes. To Create a new Gate Pass:
- Click on the ‘+’ icon.
- Select the gate pass type: Student, Staff, or Visitor.
- Fill out the Gate Pass Form with the required details.
- You can also add attachments if needed.
- Once all details are entered, click on the ‘Save’ button to complete the process. This is how you can create a gate pass in Vedmarg ERP software.
Gatepass is available on our android & iOS Apps: Android: https://play.google.com/store/apps/details?id=com.vedmarg.app, iOS: https://apps.apple.com/us/app/vedmarg-students-teachers-app/id6503943693
Benefits of Vedmarg ERP’s Gate Pass Management System Module
- User-Friendly Interface: Simple & easy to understand navigation ensures ease of use for users.
- Enhanced Security: Eliminates 100% unauthorized movements and provides digital log records.
- Increased Efficiency: Reduces manual paperwork and speeds up the approval process.
- Customizable Solution: Customizable settings according to the institutional needs.
With the addition of the Gate Pass Management System Module, Vedmarg ERP has taken another step in providing better solutions for schools and colleges. Upgrade your institution’s operational efficiency with Vedmarg’s today!
